--- title: Uploading employee data description: Import organizational structure into Career Bird via HRIS sync or CSV template upload—employees, departments, roles and levels with validation and best practices. --- [Skip to content](https://support.careerbird.ai/how-to-upload-employee-data#main-content) [mailto:support@careerbird.ai](https://support.careerbird.ai/kb-tickets/new?hsLang=en-us) [![Career Bird](https://support.careerbird.ai/hubfs/Careerbird_logo_RGB.svg)](https://support.careerbird.ai/?hsLang=en-us) Open main navigation Close main navigation - [mailto:support@careerbird.ai](https://support.careerbird.ai/kb-tickets/new) - [Contact us](mailto:support@careerbird.ai) [Contact us](mailto:support@careerbird.ai) How can we help you? - There are no suggestions because the search field is empty. 1. [Career Bird knowledge base](https://support.careerbird.ai/?hsLang=en-us) 2. [People & integrations](https://support.careerbird.ai/people-integrations?hsLang=en-us) # Uploading employee data ![Screenshot 2026-05-14 at 8.48.16 AM](https://support.careerbird.ai/hs-fs/hubfs/Screenshot%202026-05-14%20at%208.48.16%20AM.png?width=670&height=506&name=Screenshot%202026-05-14%20at%208.48.16%20AM.png) #### What this page is The **Import Data** feature allows admins to bring their organization’s structure into the platform. You can upload: - Employee ID - Employee name - Employee email - Employee Title - Employee Manager - Employee Department - Employee Level This can be done either automatically through an HRIS integration or manually via a CSV file. --- #### How to access it From **Settings**, click on **Import Data**. ![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-05-47-11-8431-PM.png?width=670&height=424&name=image-png-May-14-2026-05-47-11-8431-PM.png)   --- #### Two ways to import data Once inside, you will see two options: 1. **Connect your HRIS** 2. **Upload a CSV file** **![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-01-54-03-3009-PM.png?width=670&height=215&name=image-png-May-14-2026-01-54-03-3009-PM.png)**   --- ### Option 1: Connect your HRIS #### What this does Allows you to automatically sync employee and organizational data from your HR system. --- #### Step 1 start connection Click **Set up connection** under “Connect your HRIS”. ![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-05-49-02-8711-PM.png?width=670&height=231&name=image-png-May-14-2026-05-49-02-8711-PM.png)   --- #### Step 2 create a new connection Click **Create connection** to begin the process. ![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-05-49-32-2055-PM.png?width=670&height=384&name=image-png-May-14-2026-05-49-32-2055-PM.png) --- #### Step 3 review permissions You will be asked to approve access via Finch. This includes permissions such as: - Company data - Directory (org structure) - Employee information - Employment data ![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-05-50-22-6123-PM.png?width=262&height=488&name=image-png-May-14-2026-05-50-22-6123-PM.png) ![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-05-50-32-5257-PM.png?width=260&height=488&name=image-png-May-14-2026-05-50-32-5257-PM.png)   --- ### Step 4 select your hris provider Choose your provider from the list (e.g., BambooHR, ADP, HiBob, etc.) ![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-05-50-45-8870-PM.png?width=260&height=482&name=image-png-May-14-2026-05-50-45-8870-PM.png)   --- ### Step 5 authenticate your account Enter your credentials to connect your HRIS. ![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-05-51-00-3729-PM.png?width=260&height=492&name=image-png-May-14-2026-05-51-00-3729-PM.png)   --- ### Result Once connected: - Data is automatically imported - Future updates can be synced --- #### Option 2: upload a CSV file ### What this does Allows you to manually upload your organization’s data using a structured template. --- ### Step 1 download the template Click **Download template** to get the required CSV format. --- ### Step 2 fill in the template The template includes fields such as: - Employee ID - Manager ID - Email - First name - Last name - Department - Parent department - Title - People manager (Yes/No) - Level ![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-05-51-28-5855-PM.png?width=670&height=267&name=image-png-May-14-2026-05-51-28-5855-PM.png) --- ### Step 3 upload your file - Upload your completed CSV - Or drag and drop into the upload area ![](https://support.careerbird.ai/hs-fs/hubfs/image-png-May-14-2026-05-51-43-4958-PM.png?width=938&height=130&name=image-png-May-14-2026-05-51-43-4958-PM.png) --- ### Step 4 start import Once uploaded, click **Start Import** to process the data. --- #### Important to know - Data must follow the template format exactly - Manager IDs must match an existing Employee ID - Levels and roles should be consistent across entries - Errors in the file may prevent upload --- #### Best practices - Use HRIS integration when possible for ongoing sync - Use CSV upload for initial setup or one-time imports - Validate your data before uploading - Ensure reporting structures (manager relationships) are correct --- #### When to use each option **Use HRIS integration if:** - You want automatic updates - You have a supported HR system **Use CSV upload if:** - You are doing a one-time setup - You need more control over the data structure - You don’t have an HRIS integration [![Career Bird](https://support.careerbird.ai/hubfs/Careerbird_logo_RGB.svg "Career Bird")](http://careerbird.ai) [www.careerbird.ai](http://www.careerbird.ai) [mailto:support@careerbird.ai](mailto:support@careerbird.ai) Copyright © 2026, Career Bird